News and Updates for Our Current Business Partners

Safety Protocols for Federal Contractors

The FBI is providing updated guidance on its current and expected operating procedures applicable to Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors; Safer Federal Workforce Task Force guidance; Federal Acquisition Regulatory Council; and Office of Federal Procurement Policy.

A federal judge has issued a preliminary injunction that temporarily blocks the COVID-19 vaccine mandate for contractors and subcontractors across the country. Therefore, until further notice, the FBI will not take any further action(s) to implement or enforce FAR clause 52.223-99, “Ensuring Adequate COVID Safety Protocols for Federal Contractors (Oct 2021) (DEVIATION)” regarding vaccination requirements.

The FBI reserves the right, as with current Department of Justice notice of procedures, to continue to enforce the safety protocols per OMB’s Safer Federal Workforce Task Force. Contractors who are not fully vaccinated are required to have a negative COVID test within the last 7 days prior to entering FBI space.

Please monitor the guidance from Safer Federal Workforce Task Force for any updates. Thank you for doing your part to keep our community safe and healthy.


FBI Invoices Have Moved to the Invoice Processing Platform (IPP)

The FBI is implementing an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s (OMB) 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis.  IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.


IMPACT TO VENDORS

Vendors will be required to create and submit electronic invoices using the IPP system instead of FBI Central Invoicing. This requirement will apply to most existing and newly awarded contracts.

During the transition, vendors with multiple contracts will need to review IPP before submitting invoices to determine the proper method of submission.

Once a contract is available in IPP for electronic invoicing:

  • Discontinue submitting invoices to FBI Central Invoicing
  • Begin submitting invoices electronically to the FBI using IPP

It is important to ensure your company does not submit invoices to FBI Central Invoicing once the contract has transitioned to IPP.  Never submit an invoice to both IPP and Central Invoicing.

IPP ACCESS

If your company has been enrolled in IPP by another agency, you will not be required to re-register. Please contact your company's IPP account administrator to be added as an additional user to your company’s IPP Collector account. 

If your company has NOT enrolled in IPP it will be auto-enrolled using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

  • The first email contains the initial administrative IPP User ID
  • The second email, sent within 24 hours of receipt of the first email, contains a temporary password
  • You must log in with the temporary password within 30 days

Registration is complete when the initial administrative user logs into the IPP website with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login. 


TRAINING

Vendor training materials, including a first-time login tutorial, are available on the IPP website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

U.S. Department of Treasury hosts monthly webinars that walk users through the basics of the system. See IPP.gov for more details.


ADDITIONAL SUPPORT

U.S. Department of Treasury IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

For contract-specific questions, please contact the designated contracting officer for your contract.


Gift Giving Reminder

An FBI employee may accept a gift from an individual that is valued at $20 or less (retail market value). A single individual may give more than one gift, but the total value of those gifts may not exceed $50 in any given calendar year. A gift may include, but is not limited to, a gratuity, favor, discount, cash, gift certificate, entertainment, hospitality, loan, forbearance, or other item having monetary value.

Employees cannot accept cash or checks under any circumstance. Also, if the gift is valued over $20, employees may not pay the difference between $20 and the fair market value; to accept the gift, employees must pay the full market value of the gift.